Reports To: Executive Director, Deputy Director
Status: Full-time, Exempt
Location: Salt Lake City office, some travel required (approximately 2-4 days every six months)
Pay Range: $18.30 – $20.19 per hour with competitive health, retirement, and leave benefits package
The Upper Colorado River Commission (UCRC, Commission) is seeking an Office Administrator to support the UCRC Executive Director, Deputy Director, UCRC staff, and the UCRC Commissioners. The Office Administrator reports to the Executive Director and Deputy Director of the Commission and has a key role within UCRC.
The Office Administrator serves as a liaison between the Executive Director, Deputy Director, and the Commissioners and other state advisors; organizes and coordinates Commission outreach and external relations efforts; and oversees special projects. This position will assist the Executive Director, Deputy Director, UCRC professional staff, and the Commissioners in developing, implementing, and managing activities that support the UCRC’s role and mission.
UPPER COLORADO RIVER COMMISSION
The Upper Colorado River Commission (UCRC) is an interstate administrative water agency established by action of five state legislatures and Congress with the enactment of the 1948 Upper Colorado River Basin Compact. The Commission’s role is to ensure the appropriate allocation of water from the Colorado River to the Upper Division States of Wyoming, Colorado, Utah, and New Mexico and to ensure compliance with the 1922 Colorado River Compact to the Lower Division States of Nevada, Arizona, and California and to the Republic of Mexico.
- Provides administrative support to the Executive Director, Deputy Director, UCRC staff, and Commissioners in the development, organization, staffing, direction, and management of the Commission. Attends meetings for and/or with the UCRC staff as needed. Records, takes notes, and prepares written minutes of meetings, as needed.
- Communicates information regarding meetings to attendees, answers any questions regarding travel/meeting logistics, oversees and prepares meeting packets for the Commissioners and their advisors.
- Assists with Executive Director, Deputy Director, and UCRC staff duties and completes a broad variety of tasks that include assisting with scheduling and managing an active calendar of appointments; completing expense reports; collecting state assessments; composing and preparing correspondence, emails and other written communications; arranging travel plans, itineraries and agendas; and, compiling documents for meetings.
- Works a pre-arranged schedule five days per week, Monday through Friday from 8:00 a.m. – 5:00 p.m; is punctual and adaptable to flexible work hours; works some overtime or weekends as needed.
- Demonstrates accurate written communication skills in letters documents, and memos; demonstrates accurate verbal communication when speaking and interacting with the public and staff; demonstrates courtesy and professionalism in all interactions; receives and routes phone calls and visitors.
- May supervise other UCRC staff/support positions.
- Reviews contracts, purchase orders, credit card statements, and other related documents for approval by the Executive Director.
- Coordinates with accountants and auditors for efficient and timely payroll and financial documentation.
- Assists with travel arrangements for UCRC staff.
- Collects, reviews, and analyzes data to prepare reports, charts, and other presentation materials.
SKILLS and ABILITIES:
- Strong interpersonal skills and the ability to build relationships with other state agencies, stakeholders, UCRC staff, consultants, and external partners.
- Proficiency in Windows, including MS Outlook, Word, Excel, and PowerPoint.
- Proficiency with virtual meeting platforms and Doodle polls.
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks with attention to detail.
- Ability to work independently and with professional discretion.
- Ability to prepare memoranda, reports, agreements, contracts, and letters using proper formatting, punctuation, spelling, and grammar.
- Excellent writing, editing, grammatical, organizational, and research skills.
- Ability to operate all office equipment (i.e., scanners, fax, copiers, set up virtual meetings), order supplies, manage cleaning crews, assist with the UCRC’s HOA activities, pay bills, work with the UCRC accountant and auditors, etc.
- Self-starting and the ability to work with limited supervision.
- Ability to communicate with and coordinate with vendors and consultants so that systems, hardware, and software of the UCRC are maintained.
- Familiarity with standard business operations including facilities, technology, records retention, and purchasing.
- Coordinates technical and logistical support with vendors for meetings.
- Participates in the creation and/or modification of agency policies and procedures.
EXPERIENCE and EDUCATION:
- Two years of specialized/professional administrative training; Bachelor’s degree preferred.
- Five years or more of experience related to job tasks or an equivalent combination of education and experience.
To apply, please send a short coverletter, resume, and three references to Sara Larsen via email: email@example.com.
Thank you for your interest!
The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s sex or any other protected status.
The UCRC is an Equal Opportunity Employer